Excluding Units

There are two types of unit exclusion available.  The first type is a full exclusion such as when the room is out for maintenance and will be treated as a non bookable for occupancy reporting.  A full exclusion requires the exclusion to be removed before any bookings can be inserted.  A partial or web exclusion has now been added as a second option.  A web exclusion will prevent any sales channels or website bookings from being assigned to these units but you can enter a back end booking without needing to delete the exclusion first.

A partial or web exclusion is still treated as bookable as far as the occupancy report is concerned.

Follow the instructions below to exclude a unit.

StepAction
1Log into your Seekom iBex account.
2From the Admin menu, select Calendar
3From the View selector, select Unit Exclude.
43 options are available – Exclude Full, Exclude Web and Include – select option required
5Tick start date and end date for unit to be excluded (or included).
6Click Save button. 

See sample screen image below. Fully excluded units are coloured red, web excluded units are coloured green.

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To create a booking over a web exclusion, simply click on the X (in calendar unit view screen – see sample screen image below) and it will open a new booking screen and allow you to overwite the exclusion.  You will be advised that an exclusion exists in the status field of the unit selected but it is a warning only.

If you attempt to create a booking on a fully excluded unit by clicking on the X (in calendar unit view screen – see sample screen image below), it will open the booking screen but the unit selected will not appear for selection.


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Unit 07 – showing as fully excluded 10 Nov to 12 Nov in above example
Unit 08 – showing as web excluded 11 Nov to 12 Nov in above example